Rules

Per-account rules that define default behaviors, tones, and delegation patterns.

Rule Structure

{
  "account_id": "uuid-of-account",
  "account_email": "[email protected]",
  "default_tone": "professional but warm",
  "signature_style": "Best,\nStuart",
  "auto_labels": ["needs-review", "follow-up"],
  "priority_domains": ["bigclient.com", "partner.org"],
  "delegate_to": "[email protected]",
  "notes": "Main business account. Always CC support for technical issues."
}

Field Reference

Field	Description
`account_id`	UUID of the account (primary key)
`account_email`	Account email address for reference
`account_label`	Friendly name (e.g., "Work", "Personal")
`default_tone`	Default communication style: casual, professional, formal
`signature_style`	How to sign off emails
`priority_domains`	Domains that get high priority (array)
`priority_senders`	Specific emails that get high priority (array)
`delegate_to`	Default email address to CC for delegation
`delegation_rules`	When to delegate (array of match/delegate_to/reason)
`auto_archive_patterns`	Patterns to auto-archive (array)
`response_time_target`	Expected response time: immediate, same_day, 24h, 48h, relaxed
`notes`	Context about this account's purpose

Example Configurations

Business Account

{
  "account_id": "work-uuid",
  "account_email": "[email protected]",
  "default_tone": "professional, warm but not overly casual",
  "signature_style": "Best,\nStuart Lansdale\nCEO, Company Inc",
  "auto_labels": ["work"],
  "priority_domains": ["enterprise-client.com"],
  "delegate_to": "[email protected]"
}

Personal Account

{
  "account_id": "personal-uuid",
  "account_email": "[email protected]",
  "default_tone": "casual, friendly",
  "signature_style": "Cheers,\nStuart",
  "priority_domains": []
}

Priority Domains

Emails from priority domains are flagged for immediate attention:

AI won't auto-archive them
They're highlighted in inbox summaries
Always ask before responding (even in Phase 3)

File Location

~/.config/pontius/knowledge/rules/accounts.json